Job Description

Administrative Assistant 

Location: Poulsbo, WA | Full-Time | On-site

About Us

Integrity Roofing & Construction is a values-driven company committed to delivering legendary service in the Puget Sound region. With a reputation for quality craftsmanship, community-minded leadership, and operational excellence, we are proud to be part of the Stonegrove family of roofing companies. As we continue to grow, we’re looking for a marketing professional ready to roll up their sleeves and help amplify our story and support business development across our region.

Position Overview

The Administrative Assistant is a dynamic role designed to support the day-to-day flow of business across several essential departments. This individual will help ensure that warranty and permit documentation is accurately maintained, our office environment is professional and welcoming, and key administrative functions are completed in a timely and organized manner.

This is a great opportunity for someone who enjoys variety in their workday and takes pride in staying organized, solving problems, and contributing to a mission-driven team.

Key Responsibilities

Warranties Management

• Maintain an up-to-date database of all warranties for roofing, construction, and restoration projects.

• Process and submit warranty documentation accurately and on time.

• Serve as a point of contact for customers and suppliers regarding warranty claims and inquiries.

• Coordinate with manufacturers to ensure clear understanding and execution of warranty terms.

Permits Coordination

• Research and apply for construction and roofing permits in alignment with local, state, and federal guidelines.

• Maintain detailed records of all permit applications and approvals.

• Work closely with project managers to ensure timely alignment between permitting and project timelines.

• Liaise with municipal offices and inspectors to resolve issues when needed.

Office Cleaning Oversight

• Ensure the cleanliness and organization of office spaces, shared areas, and warehouse facilities.

• Maintain and restock cleaning supplies inventory.

• Help create a clean, professional, and welcoming environment for all team members and guests.

Marketing Material Assistance

• Assist with organizing and distributing marketing materials (brochures, flyers, promotional packets).

• Assemble and maintain branded marketing kits for use by the field and office teams.

Administrative & Front Desk Support

• Provide backup coverage for the front desk during lunch breaks and staff time off.

• Greet clients and visitors in a friendly, professional manner.

• Answer incoming phone calls and direct them to appropriate departments or staff.

What We’re Looking For

• Strong organizational and time management skills

• High attention to detail and accuracy

• Professional communication and interpersonal skills

• Ability to manage multiple tasks simultaneously

• Comfort working in a construction-adjacent environment

• Prior administrative or permitting experience preferred

Why Join Integrity Roofing and Construction?

A values-driven team that believes in doing the right thing

• Opportunity to grow in a supportive, professional environment

• Competitive compensation and benefits

• A culture that values hard work, humor, and humanity

Apply today and be part of a company where your attention to detail and coordination skills make a real impact.

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